System config

Every admin-tunable setting, in one place. AI & Sourcing holds the generation + Bright-Data knobs; Billing & Comms holds the Xero defaults, RCTI header, and default email copy the billing & payroll wizards read.

Loading settings…

Loading config…

Xero defaults

The Xero account every invoice line posts revenue to, and the tax code applied by default. Both are chosen from your connected Xero organisation's chart of accounts and tax rates. On first connect the sales account defaults to 200 (Xero's standard revenue account); change it here any time.

Default sales account ID Travel-expense sales account ID — revenue account for on-charged travel-expense invoices; blank disables expense invoicing Travel-reimbursement expense account ID — expense account for reimbursement RCTI lines; blank blocks approval RCTI expense account ID — expense account for ABN payroll RCTI lines; blank blocks finalise Rounding adjustment account — where a trivial difference between a client's document total and ours is posted; blank refuses to adjust rather than guessing an account Rounding tolerance (cents) — a difference up to this is posted as one zero-GST adjustment line; anything larger is refused and raised as a variance to investigate Observed drift is 1–2c. Keep this small: it is the guard that stops a cent-level mechanism absorbing a real disagreement. RCTI invoice payment term (days) — how long after an RCTI's own date the invoice it raises falls due The system default; a client can override it on its Billing tab. 0 means due on issue. Xero REQUIRES a due date on these invoices — without one the receipt is rejected outright (SCRUM-1203). An invalid value here is ignored and the current setting kept, rather than reset. Default tax code Default payments account — where recorded customer payments land; Xero BANK accounts only Default cost-centre tracking category (tenant-wide) — invoice lines carry this Xero Tracking category with the engagement's cost centre; blank = lines ship untracked

Payment distribution & fund routing

GST reserve account (every payment's GST portion) General reserve account (ex-GST destination for cost centres without a tax reserve)

Per-cost-centre accounts (rows from the cost-centre tracking options + Xero employee groups) Ref code is the cost centre's 2-6 character code in every transfer lodgement reference (INV0347GSTDH). It must be unique — two cost centres sharing a code merge into one line in the bank feed.

CC	Ref code	Tax saver account	Expenses account	25% tax reserve	Source (payroll withdrawals)	Super payable	PAYGW payable	Needs staging	PAYG staging	ABN staging
Pick the cost-centre tracking category above (and connect Xero) to load rows.

Xero tenant ID (informational; from the live Xero connection — managed via the Xero integration page)

ABA transfer accounts

The default Xero accounts the two-file ABA payroll transfers move money between: Reserve → Expenses for the run total, plus the PAYGW and Super set-aside legs on PAYG runs. Chosen from the connected Xero organisation's bank accounts. Per-cost-centre routing (source, payables and staging accounts) lives in the Payment distribution & fund routing table under Xero defaults (SCRUM-715).

Default / fallback set

Used for any payee whose cost centre cannot be resolved and any cost centre without its own row above — always with a do-not-upload warning, never silently.

Reserve account Expenses account PAYGW account Super account

ABA file header

What CommBiz validates on every uploaded ABA file. The payroll wizard shows a do-not-upload warning while the APCA id is still the fixture default — set the real CBA Direct Entry value here to clear it. The user name is the bank's REGISTERED name; the remitter is what recipients see on their statements. The source account (BSB / account / title) is no longer set here: each file resolves it at generation time from the actual withdrawing Xero account, using the registered names recorded under Xero bank account details below (SCRUM-712).

Bank code (3 letters, e.g. CBA) User name (the bank's registered name, ≤26 chars) APCA Direct Entry user id (exactly 6 digits) Remitter name (≤16 chars — appears on recipients' statements)

Xero bank account details

One row per Xero BANK account. The BSB and account number come live from the account's bank number in Xero (display-only); the ABA builder reads the withdrawing account's details from Xero at generation time. Record each account's registered account name — the bank-registered title stamped on ABA source records and validated by CommBiz (the Xero account name is only a friendly label). A withdrawing account with no recorded name triggers the payroll wizard's do-not-upload warning.

Registered account names per Xero bank account

Xero account	BSB	Account number	Registered account name
Connect Xero to load bank accounts.

Company identity (for RCTIs)

Cloud Delivered's details as they appear on every Recipient Created Tax Invoice we issue to ABN contractors. Set the registered address and RCTI contact email before the first RCTI goes out.

Legal name ABN Registered address RCTI contact email

RCTI header

The markdown block printed at the top of every RCTI PDF. Plain markdown — no variables. Edit + preview side-by-side.

RCTI header markdown

Billing — system-default recipient

The fallback billing (invoice) recipient used when a client is set to "use the system-default billing email" instead of its own billing address. The operator can still edit the To per send in the billing wizard.

System-default billing email

Billing — default email to client

Payroll (ABN) — default email to resource

Claims (travel) — default email to client

Claims (general) — default email to client

System CC addresses

Every outbound system email carries a mandatory CC. Accounts is CC'd on financial emails to a client or resource (billing, RCTIs, payslips); "We are" is CC'd on every other client- or candidate-facing email so the oversight inbox keeps a copy. A client can override its CC on the client billing tab, and any workflow can override per-send.

Accounts email (CC on billing / payroll emails) "We are" email (CC on all other client / candidate emails)

Alerts

Where automated alerts (Xero refresh failures, budget breaches) are sent.

Alert email

Pay calendars

PAYG — Xero pay calendars (read-only)

PAYG engagements bind one of your Xero payroll calendars. These come from Xero and aren't editable here.

Loading…

ABN — system pay calendars

ABN engagements bind a cd-website-managed pay calendar. Add or disable them here; disabled calendars can't be chosen on new engagements.

Name	Frequency	Anchor date	Pay date	Status
Loading…

Billing — system billing calendars

Every engagement binds a billing calendar OR is flagged ad-hoc (billed up to a date nominated at billing time). The billing date = days after each period end the client is billed.

Name	Cycle	Anchor	Billing date	Status
Loading…

Allowance catalogue

Types: grossPaygw = taxable wages (in W1) · grossExempt = allowance outside W1 (separately itemised) · reimbursement = not wages — rides the Xero reimbursement pay item. Rate rows are immutable and effective-dated; claims snapshot the resolved rate, so history never changes when a rate does. The travel per-diem entry references the shipped ATO travel-rate tables (no rate duplication).

Name	Key	Type	Unit	Current rate	Xero pay item	Status
Loading…

Client timesheet templates

One entry per client timesheet-export format. The AI timesheet drafter scopes its feedback per template and appends the extraction hints to its prompt. Disable a template to stop NEW engagements binding it; already-bound engagements keep working.

Name	Narrative	Description	Status
Loading…

System config

AI & sourcing settings

Payment distribution & fund routing

Default / fallback set

Xero Checking…

Five-minute Xero sync Checking…

Bright Data Checking…

Billing connections

Pay calendars

PAYG — Xero pay calendars (read-only)

ABN — system pay calendars

Add an ABN pay calendar

Billing — system billing calendars

Add a billing calendar

Allowance catalogue

Add or update an allowance

Add a rate row (immutable per effective date)

Client timesheet templates

Add a timesheet template